Swisscom DevOps Center and NGTI (hereinafter ''Swisscom'' or ''we'') bear responsibility under data protection law for your personal data that we process in connection with your application. We respect your privacy and your privacy rights. It is a major concern for us that your personal data is treated in a responsible manner and in compliance with legal requirements.
This Privacy Statement applies to all persons applying for a postion at Swisscom. It descries how your personal data (''Application Data'') is processed in connection with your application and application management.
3. Collection of Application Data
Usually, we collect Application Data from you directly (e.g., documents you submit, such as CVs and certificates, and information you disclose during conversations or assessments). However, we may also receive data from third parties (e.g., information from your references). By entering into Swisscom's application system, you consent to submit your personal data (application documents and additional information obtained during the process). Swisscom will treat your particulars confidentially. Your data will be made available to employees involved in the application process and play a central role in the decision-making process. Further, you consent to Swisscom contacting you as part of its HR marketing activities (to communicate suitable vacancies and job-relevant information). Your data will be used within Swisscom to search for suitable applicants for open positions. Under no circumstances will it be passed on to third parties outside Swisscom. Only Swisscom employees involved in the recruitment process can access your data.
4. Application Data processed
We process the following categories of Application Data for the purposes referred to in section 5:
Contact and identifying data such as surname, first name, title, address, e-mail address, telephone number.
Personal data such as gender, date and place of birth, nationality, residence status, work permit, marital status, language, family data, hobbies or interests.
-professional background, education and training, such as professional qualifications, certifications and experience, previous employers and their contact details, reference persons and their contact details.
Data on remuneration and benefits such as salary level and amount, bonuses, shares, stock options, insurance and other benefits.
Electronic identification data such as profile pictures, publicly accessible profiles on social media (e.g., via Easy Apply from LinkedIn, XING, your own website);
Additional data related to your position such as external mandates (e.g., BoD mandates), political offices, criminal records or debt collection register extracts may be required, depending on the job profile. If so, you will receive further information during the application process.
User account information: Username (login name), password and e-mail address;
Interaction and usage data: Correspondence, recorded voice messages, date and time of a telephone call, date and time of your access of the Job Portal, IP address of the end device used, type of end device used, operating system used (e.g. Microsoft Windows plus version).
You may want or need to provide us with the personal data of third parties, e.g. information about references, the name of a colleague who alerted you to a vacancy announcement. Please note that when disclosing data about references, you are obligated to inform them about the disclosure of their personal data to Swisscom and to ensure the accuracy of the relevant data.
5. Purposes of our processing of Application Data
In assessing your suitability for employment, your Application Data will be processed for the following purposes:
Review of your application: a) verifying your identity and your academic achievements or qualifications; b) carrying out evaluations, tests or assessments appropriate to the vacancy in question;
Communications in the context of job interviews and application management (personal, telephone or electronic);
Pre-contractual negotiations, possible conclusion of an employment agreement;
Provision of a referral bonus: If you indicate the name of a Swisscom staff member in your application who alerted you to the vacancy announcement, that staff member will receive information regarding your application status in connection with the bonus he or she is entitled to (candidate rejected or offer made);
Quality assurance and improvement of applicant management through statistical analysis of your Application Data in anonymised, aggregated form (e.g. gender and language, duration of the application process) as well as evaluation of the survey concerning the application process you have completed;
Combating misuse: This includes, in particular, analyses for the detection, prevention and elimination of misuse of the Job Portal;
Compliance with legal requirements and assertion of legal claims: This includes, in particular, compliance with the applicable laws and provisions, response to requests by the competent courts and authorities, and the assertion, exercise or defence of legal claims.
6. Categories of data recipients
We may disclose or make your Application Data (section 4) available to recipients both within and outside Swisscom if this is necessary for the purposes referenced above (section 5) (“need-to-know” principle). In particular, these recipients will be persons belonging to the following categories:
HR recruitment staff: based on their position, for performing the purposes set out in section 5;
Future line managers and possibly your potential future team colleagues: as part of the application process in order to select the candidate who represents the best “fit”;
Former employers or references: if we obtain information from them with your consent.
Swisscom staff member who alerted you to the vacancy announcement: in connection with the staff member’s referral, that staff member will receive information regarding your application status (candidate rejected or offer made);
Service providers within Switzerland or abroad: for the provision of services, such as operational, maintenance and support services. In the context of their performance of services, they may also process or access your Application Data.
Third parties in the performance of legal obligations, if deemed necessary or appropriate in order to comply with, or verify compliance with, applicable laws and regulations and to respond to enquiries from competent authorities.
Group companies within the Swisscom Group in connection with your application and application management.
7. Data storage
Your Application Data are stored in a data centre in the EU. We will keep your documents for a maximum of 2 years from entry into the application and talent pool. After 2 years, your personal data will either be anonymized or deleted from our database. Applicants who requested to be deleted are automatically removed in 14 days while applicants who don't consent within 30 days are deleted automatically.
8. Cookies and third-party cookies
9. Storage period and data erasure
Your Application Data are stored and processed for as long as is necessary in order to achieve the purposes for which they were collected (see Section 5 above). Once the application process is completed, we will keep your personal data for a maximum period of 2 years after the application process has ended. After 2 years, your personal data will either be anonymized or deleted from our database within 14 days. All applicants that don’t receive and accept a consent request within 30 days after being sourced, referred, added manually will be automatically deleted. If you still have pending applications, your application profile will remain active. You can independently change or delete your application profile at any time and withdraw your application. This is without prejudice to the retention of data required under applicable laws and regulations.
10. What rights do you have in relation to your personal data?
You have certain rights with regard to your Application Data that we process so that you are able to control or influence our processing of your data: 10.1 Access: You have the right at any time to receive information in writing and, as a basic principle, free of charge about your Application Data that we process. 10.2 Rectification: You can demand at any time and free of charge that we rectify, complete or update your Application Data if that data would otherwise be incorrect. 10.3 Objection and erasure: You may demand at any time that we no longer process your Application Data and that we erase it, if we are not legally obliged to process or retain it and if the data is not required in order to complete the application process. 10.4 Withdrawal of consent: Where we process your Application Data on the basis of your consent, you may withdraw that at any time. Withdrawal of consent does not affect the lawfulness of the processing carried out prior to withdrawal.
If you have any questions or concerns, you can contact us as follows: For requests for access by email: Quentin.LopesCardozo@swisscom.com
12. How can we change this Privacy Statement?
We reserve the right to change this Privacy Statement at any time. The version published on the Job Portal shall apply in each case.