DATA PROTECTION NOTICE FOR CANDIDATES
1. General
With this Data Protection Notice ("Data Protection Notice”) “we”, as Swisscom DevOps Center Rotterdam, under the legal entity of NGT International B.V. (hereafter "SDC") registered at the address of Beursplein 37, 3011 AA Rotterdam, the Netherlands, inform you about how we process your personal data in relation to your job application process and/or during the career events you attend.
2. Scope
This Data Protection Notice applies to all candidates who have applied to one of SDC’s job openings through our SDC Career Site or through other job boards such as LinkedIn, Indeed, RelocateMe, etc. Thus, this Data Protection Notice describes in which we process personal data concerning candidates (“Candidate Data” or "Data”).
This Notice also applies to all persons (i.e.university students, possible candidates, etc.) who are participating in internal career events SDC hosts either in our offices in the above mentioned address or in external locations, as well as in external events hosted by third-parties career (i.e. job fairs, career events held by universities such as student fairs, etc.) where SDC is a participant.
As the processing of Candidate Data listed in this Data Protection Notice takes place in many different business processes, it is quite possible that you will not always be personally affected by such processing especially if you have not completed your application process to have an offer or if you are a participant at a career event and have not applied for a job with us.
3. Collection of Candidate Data
If you are applying to a position with us, we may collect Candidate Data directly from you (e.g. documents you submit via your job application such as CV or other information disclosed by you during interviews and assessments). However, we may also receive data from third parties (e.g. from references in an application or from recruitment agencies). Especially when you provide us information about other people, such as information about your reference persons, we assume that you are authorized to do so and that you provide accurate information.
If you are a participant in one of our career events, we may collect personal data directly from you through the registration forms you fill out in order to register for an event hosted by the SDC or through obtaining your data to hear about future job opportunities in external career events hosted by third-parties during your participation. We will obtain your contact information in case you voluntarily provide us your data during the event manually or by electronic means, to be contacted for future job opportunities as well as correspondence on future career events hosted by SDC.
We may also obtain your personal data from third parties (such as job agencies, career fair organizers, etc.) as part of our agreements with them. These third parties may collect your personal to connect you with potential job opportunities in various companies, consequently they may share your information with us for this purpose. We will use your data to invite you to our career events and to provide you job opportunities that you might be interested. We encourage you to review Privacy Policies of such third parties to understand how your data is processed and shared. In case you do not wish to be contacted, you can always exercise your rights towards the third party as well as the SDC. For more information, please refer to Section 9.
With regard to the data mentioned above, we will only process this data in accordance with Section 5 if you voluntarily disclose them to us. You may also refuse or restrict the disclosure of these data as a general matter in accordance with your rights under Section 10. We will then draw your attention to the consequences of refusing or restricting disclosure.
4. Categories of Candidate Data processed
We process the following categories of Candidate Data for the purposes specified in Section 5.
Identification Data: In particular, your name,home address, personal email address, telephone number, photo, date of birth and age, gender, marital status, residence country, nationality, emergency contact(s), work and residence permit information, visa information, family status and number of children, and similar data.
Educational and Professional Background Data: In particular, your CV, your educational background including information about the university and program you attended/attending to, (expected) year of graduation (especially if you are applying for an internship), information on certificates, diplomas, information on trainings, skills, abilities, and qualifications (“skills”), professional interests (e.g. specific projects or tools), information on languages, information about previous workplaces, positions, years of experience, personal references and their contact details, data from publicly available profiles on platforms including direct links to social media profiles (to the extent they are intended for business or professional use, e.g. LinkedIn, GitHub, etc.), hobbies and interests, and similar data.
Application Data: In particular:
Information concerning the position and the job offer, including hire date, contract sign date, starting salary, seniority level, title and position names at SDC;
information you provide in your cover letter;
information you provide during interviews with Talent Acquisition and with the team;
information about the personality test and its results including snapshots of your test duration;
information about the technical projects done throughout the recruitment process and its results;
information about the team (superiors, coaches and mentors, subordinates, and other team members);
information related to your expected salary;
information related to your bank account including IBAN number;
information in connection with our security systems (e.g. information from access control systems including World Trade Center Rotterdam systems for access and exit information through the visitor QR code)
information in connection with your correspondence with us (e.g. with Talent Acquisition team members or your possible team members through interviews, etc.) and with third parties (e.g. business emails, but also private emails that you receive or send via your email address and all written correspondence) and similar data.
Visual and/or audio data: In particular pictures and/or videos taken at the time of the career event.
Interaction and usage data: Information related to the usage of our systems specifically for challenges we host in career events or other forms of activities where you use our systems with your as e-mail address (specifically for certain activities such as coding challenges) and similar data.
Information relating to data that is processed with your consent (‘Consent Data’): the data we process with your consent (we will inform you of this separately when we ask you for your consent); in addition, the date and time of your declarations of consent, the subject matter and if applicable, the withdrawal of consent (if applicable).
5. Purposes and Legal Basis of Processing Candidate Data
We process your personal data mainly to perform the employment relationship with you. Thus, we process the following categories of personal data for the following purposes and under the following legal bases:
